Alumni
Volunteering
Be an ambassador for SPS
Volunteers like you are a crucial part of our success. Our volunteer program is designed to forge connections among the form, and between the form, the School, and the alumni community. There are many ways to donate your time, whether you decide to be a form agent or form director, start a Pelican Network, or organize an SPS gathering. Explore the information provided here to discover how you can be an ambassador for SPS, or contact the Alumni Office at alumni@sps.edu or 603-229-4770.
In the fall of each year, volunteers are encouraged to attend the Alumni Volunteer Weekend held at the School. This meeting is devoted to discussions with the Rector, Trustees, Alumni Association leadership, faculty, and students; it serves to educate volunteers about current life at the School.
Volunteers like you are a crucial part of our success. Our volunteer program is designed to forge connections among the form, and between the form, the School, and the alumni community. There are many ways to donate your time, whether you decide to be a form agent or form director, start a Pelican Network, or organize an SPS gathering. Explore the information provided here to discover how you can be an ambassador for SPS, or contact the Alumni Office at alumni@sps.edu or 603-229-4770.
Form Director
Form directors are elected to facilitate connections among formmates and between formmates and the School. The form director represents his or her form on the Board of Directors of the Alumni Association and is encouraged to attend the Annual Meeting of the Alumni Association in New York City in April of each year. Form directors are elected to a five-year term, usually just before their quinquennial reunion at Anniversary Weekend.
Form directors have these responsibilities:
For more information please review the form director job description.
- Keep formmates up to date on the happenings at the School
- Inform formmates of alumni events
- Reach out to formmates during the year to collect formnotes for Alumni Horae
- Support the Annual Fund by assisting the form agent(s) and by making their own gifts early in the fund year
- Organize the form's reunion in partnership with the Alumni Office
- Work with the Alumni Office to coordinate the election of his or her successor prior to the form's quinquennial reunion
Form Agent
The form agent is the principal fundraiser of the form. Form agents work in conjunction with form directors to orchestrate form donations to the Annual Fund.
Form agents have these responsibilities:
For more information please review the form agent job description.
- Collaborate with the form director on form communications
- Solicit gifts from formmates for the Annual Fund
- Be leaders in the giving process by making their own gifts to the Annual Fund early in the year
- Consider each formmate's giving history and assign an appropriate target gift for each
- Send two appeal letters to formmates per fund year
- Followup letters with phone calls to formmates to request target gifts
- Write a thank-you note to each formmate who makes a gift
FORMNOTE DEADLINES 2016-17
One of the duties of a form director is to reach out to formmates during the year and collect formnotes for publication in Alumni Horae. Below are the upcoming submission deadlines for the next few issues of the Horae. Please submit all formnotes to alumni@sps.edu.
Please be sure to review Alumni Horae submission guidelines.
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VOLUNTEER RESOURCES
List of 10 items.
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A Case For Annual Giving
To assist you in your role, we have created an outline of Annual Giving at SPS, with fundraising details and ways in which the Annual Giving Office can support you in this important work for your form and for the School. -
Agentsphere
Agentsphere Volunteer Guide
Agentsphere is a cloud-based application allowing web portal access to up-to-date contact and giving information. The program is easily accessible from a computer or a mobile device.AgentSphere supports fundraising efforts by providing current contact information, giving history, target ask amount, informal salutation, spouse information, and more – essentially everything you need in order to successfully carry out your assignments. It also allows pledges and updated contact information to be recorded and conveniently sent via an e-mail back to the Annual Giving Office for appropriate recording in the office database.This resource should provide timely information, as the data will be refreshed after every business day. It is intended to be a tool to help agents keep track of the process – who is going to make the ask, who has been asked, who remains to be asked, and what they have said.Each volunteer will be provided with a username and password. If you need your information, please contact your Alumni Resources Officer. Access to AgentSphere is at agentsphere.sps.edu. -
Reunion Form Websites
These pages will contain information such as contacts for all form volunteers, upcoming events, lists of lost formmates, and all information related to Anniversary Weekend. To access your page, go to www.sps.edu/[form year]. Do not hesitate to contact alumni@sps.edu with information you would like included. -
SPS Admission Profile
Click here for an updated look at SPS admission information. -
SPS Alumni Demographics
Click here for information on SPS alumni demographics. -
SPS Alumni Mobile App
Download the free app by searching "SPS Alumni" in the iTunes App Store and Android Market. You can use the app to search the alumni directory (with both list and map views), submit real-time formnotes, see upcoming alumni events, find reunion information, and more. The app is fully integrated with Facebook, Twitter, and LinkedIn. -
SPS College Profile
Click here for a profile of SPS college admission information. -
SPS Directory Tutorial
Click here for a tutorial on how to use the SPS online directory. -
SPS Financial Overview
Click here for a look at the School's current financial overview. -
Staying Connected
This helpful toolkit includes information on SPS social media outlets, navigating our website, and submitting formnotes for the Alumni Horae.
CONTACT INFORMATION
St. Paul’s School is committed to protecting the security and confidentiality of records contained in its information systems. The information in AgentSphere or sent to volunteers electronically is intended exclusively for purposes related to fundraising for St. Paul’s School. It is not to be used for private, commercial, political, or any other purpose not directly related to and approved by the School. This information is not to be shared with any other formmate, individual, or entity. We expect as an SPS volunteer you will be equally committed to protecting the security and confidentiality of such information.
